Order Form

Reproduction and Permissions for Still Images, Cartographic Records, Sound Recordings and Moving Images

Did you know that the museum and archives are not fully funded? All licensing and permissions fees go toward the costs of caring for and conserving the collections.

Thank you for your support of the BC Archives.

We thank you for your interest in the Royal BC Museum and BC Archives collections. If you wish to obtain a reproduction and/or permission to use material from the still images, cartographic records and/or sound recordings and moving images collections, please complete and submit this form. Once it is received, a staff member will contact you and provide you with the final quote and payment option

The Royal BC Museum and Archives has shifted to a permissions-based approach that takes into consideration Article 31 of the United Nations Declaration of the Rights of Indigenous People (UNDRIP) and the Declaration of the Rights of Indigenous Peoples Act (DRIPA). As such, requests to license materials that have Indigenous content, for use outside of the community represented, may not be granted permission for use due to cultural sensitivities, and/or restrictions from community or family.

As we have a very small staff and thousands of clients, like you, it can take 20-30 business days to process your order and/permissions request, depending on the volume of requests. Please also note that requests for Indigenous material may take longer as the Indigenous Collections department has many requests to review. We appreciate your patience.

“Please note that staff will be taking a break between June 30 and July 15. We’ll process your orders as soon as we return, but it may take up to three weeks for us to answer requests we receive when we are away. To help us serve all our clients at this time, we won’t be able to process rush or expedited requests. Thank you!”

Applicant Information

* Mandatory Field

Indigenous Research
Are you an Indigenous person?
Behalf of Indigenous Research
Are you conducting research on behalf of an Indigenous person, community, government or cultural organization? If yes, please check this box and submit a letter on official letterhead or provide an email with your organization’s signature block. In these cases, the digital copies obtained from the Royal BC Museum and Archives are being provided to you specifically on behalf of the organization for which you are conducting research.
Reproduction Request Type

Reproduction Formats

Indicate the reproduction format required below*

Digital Photos and Maps
*Additional fees may apply due to digitization of original map(s) and photo(s)
Sound recordings
Moving Images
*Please note that the above reproduction costs do not include permission for use or applicable taxes. 
Delivery Options

Description of material and call/catalogue numbers

Provide a detailed description of the material requested, including title and item/call/archives code/catalogue number for each item (Photo e.g., "Jean Caux, or Cataline, Item/Call # A-02039, Archives Code/Catalogue # HP005141; audio e.g., Item #AAAB___; film e.g., Item # AAAA____). Need more information? Visit the BC Archives to search collections.

Intended Use


Please contact the Permissions and Licensing Office:

Phone: 250-356-0138 or
Toll Free: 1-866-356-0138
Fax: 250-387-2072
Email: access@royalbcmuseum.bc.ca

*The personal information on this form is collected under the Museum Act (SBC 2003, c. 12) and will be used for processing your request and for billing purposes. If you have any questions about your privacy, please contact the Information and Privacy Officer at 250-356-0698.

#27180-20 / #MSBD311

Since you selected non-research use, please complete form below.

*Please note that the "Reproduction Request Type" section must be completed for the permissions form to appear below

We thank you for your interest in the Royal BC Museum and BC Archives collections. If you wish to obtain permission to use our archival material, please complete and submit either the permissions form for the use of still images, records and documents or the permissions form for the use of sound recordings and moving image material. The two forms are below.

Once your form is received, a staff member will review it and inform you of the status of your permissions request. Depending on the type of use, a fee may apply in addition to the cost of the reproduction(s).

Permissions Form: Still Images, Records and Documents
Category of Use
Film, Video, TV, Documentary (choose type below)
Program Details
Print (choose one below)
Publication Details
Placement of Images
Inside use
Cover use
Other use (choose one below):
Terms and Conditions
I understand that by clicking agree I will be legally bound by this agreement's Terms and Conditions.
Permissions Form: Sound Recordings and Moving Image Material​
Category of Use -
Program Details
Other use (choose one below) -
Terms and Conditions
I understand that by clicking agree I will be legally bound by this agreement's Terms and Conditions.